Public Records Manager

Job Summary

The Public Records Manager’s, also designated Public Records Officer under RCW 42.56, primary duties include managing STA’s digital and physical records, responding to public records requests on behalf of STA, ensuring compliance with the Washington State Public Records Act, State Retention Schedules, ensuring coordination among STA departments in gathering responsive records, and the organization and classification of the agency’s digital and physical records, including retention, archival, tracking, retrieval, and destruction. This position also provides guidance to STA Chiefs and employees regarding general records management and public records fulfillment.

Ideal Candidate Profile

  • Knowledgeable of and experienced in complying with the Washington State Public Records Act.
  • Experience developing and administering an organizations records management program.
  • Ability to influence across an organization at all levels tactfully.
  • Meticulously organized and detail oriented
  • Prior supervisory experience
  • Certified Public Records Officer

Our Benefits

Annual salary of $75,839 – $101,630 depending on qualifications

  • Up to $3,000 in sign-on bonuses available
  • PPO Medical Plans (Vision coverage included)
  • Premera Blue Cross – Your Choice 250 Heritage Plus Plan
  • Kaiser Permanente CDHP PPO Plan
  • HMO Medical Plans (Vision coverage included)
  • Kaiser Permanente Medical Core Plan
  • Kaiser Permanente Medical Core Buy-Up Plan
  • Delta Dental PPO Plan
  • WA State Public Employee’s Retirement System (PERS)
  • PERS 2 or PERS 3
  • Deferred Compensation/457 plan
  • Health Reimbursement Arrangement (HRA) employer contribution of $50/month
  • Employer Paid Basic life ($50,000), AD&D ($50,000) and long-term disability insurance
  • Pet Insurance
  • AFLAC Supplemental Insurance
  • Vacation Accrual Schedule (paid)
  • 0-4 years of continuous service – 2 weeks per year
  • 5-9 years of continuous service – 3 weeks per year
  • 10-14 years of continuous service – 4 weeks per year
  • 15+ years of continuous service – 5 weeks per year
  • Sick Leave Full-time employees –  96 hours per year maximum
  • .0462 hours earned per hour in paid status 8 hours per month maximum
  • 7 Paid Holidays
  • 4 Floating Holidays
  • Free bus passes for employee and dependents
  • Onsite workout facility
  • KEPRO Employee Assistance Program
  • Flexible schedule (9/80) available after completion of probationary period
  • For more detailed information on benefits click here

Examples of Duties

• Manage STA’s records management program (digital and physical) to ensure records are properly stored, maintained, archived, and destroyed in compliance with Federal, State and local laws, and STA policies and procedures
• Manage and respond to public record responses on behalf of STA, and ensure compliance with all requirements of the Public Records Act (RCW 42.56)
• Provide the fullest assistance to members of the public seeking public records from STA
• Review all responsive records to determine proper exemptions and/or redactions under RCW 42.56, ensure consistent implementation related

Education and Experience

Bachelors’ degree in business, records management, or related field; and minimum three years of experience overseeing public records management and as a Public Records Officer for a public agency; OR any equivalent combination of experience and education is required. Lead role and/or supervisor experience required. Existing certification in the Washington State Public Records Act under RCW 42.56 and/or Records Retention under RCW 40.14 preferred.

Interested in Applying?

A cover letter and resume are required along with a completed online application. For more information regarding this position, please contact Andrew Tackett, HR Specialist, at [email protected] or (509) 325-6080. This requisition closes 4/24/2023.

Spokane Transit is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of age, disability, ethnicity/race, national origin, religion, gender, gender identity, sexual orientation or veteran status.

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